Clerical Job Overview and Description

The need for administrative assistant and office clerks is projected to decline 5% from 2016 to 2026 and most positions will open up due to the need to replace workers leaving the field. Though most administrative fields are on the decline, medical secretaries are projected to grow 22% from 2016 to 2026. Most administrative and clerical work requires only a high school diploma with a few exceptions. This article will give a general overview of the administrative and clerical job description, types of types of administrative assistants, salaries, education requirements, and accounting job responsibilities.


What is an Administrative Assistant?

An administrative assistant is someone who performs clerical and administrative duties. Their duties can vary widely depending on the type of industry that are employed. General task an administrative can perform include writing and preparing documents, organizing files and records, scheduling appointments, and act as support for the staff.


What are the different types of Administrative Assistants?

  • Secretary, administrative assistant, office clerk. This area of administration includes the largest area of administrative assistants/clerks. Administrative assistants can be found in every industry. Responsibilities include handling and processing of company and client documents, scheduling appointments, answering phones and emails, and receiving clients.
  • Executive assistant. Executive assistants provide high-level administrative support for top executives. They responsibilities often include reviewing documents, conducting research, preparing reports and supervising clerical staff.
  • Legal Assistant. The types of work a legal assistant must do will vary depending in what area of law they are working in. General duties a legal assistant may perform include assisting paralegals and lawyers with preparing legal documents, gathering information for certain cases, requesting/reviewing records and preparing findings in a summary for the lawyers to look through and corresponding with clients on the case.
  • Medical Secretary. Medical secretaries must be familiar with medical terminology, procedures and medical records. They assist physicians in transcribing dictation and preparing reports and articles. They also assist with taking patient histories, processing insurance payments, and arranging for patients to be hospitalized.

What type of education do you need?

High school students with experience using software applications such as Microsoft Office can qualify for entry-level positions. Classes are available candidates interested in learning word processing and spreadsheet applications which would put them at an advantage when applying for jobs. These classes are also provided by many work agencies. Further certification for admin work in the legal and medical fields is usually (but not always) required based on the type of tasks that they would need to perform. Medical and legal assistance will need to learn about industry specific terminology and be familiar with the processing industry-specific documents. Training for medical and legal admins may take up to several months.


What is a typical Admin and Clerical salary?

The type of salaries an Administrative assistant will get is dependent on the types of work they do and industry. Executive secretaries and Administrative assistants made the most annually at $57,410 back in 2017. The median annual wage for administrative assistants is around $37,000, with lowest percent earning $23,650 and the highest 10% earning more than $62,870.


What are Admin and Clerical job requirements?

The job requirements can vary widely for an administrative assistant, depending on the field. Administrative Assistants require proven written and oral communication skills and must possess a high standard of spelling, grammar and sentence structure. Along with this, having high organizational skills and ability to set priorities for administrative tasks are essential. There are certain technological requirements that the average administrative assistant must meet; Applicants looking for employment in this field should possess basic computer skills and now how to operate standard office equipment (Phones, copy and fax machines). Administrative assistants should also have knowledge of being able to use industry standard software, such as Microsoft Office, and the ability to type. Though there is no set standard for typing speed, it is generally believed that possessing a typing speed of around 50 words per minute (wpm) with near 100% is desired. For medical, legal and executing assistants, good research skills are an essential skill to have.


Where can you find an Admin and Clerical job listing?

You can search for an administrative and clerical job listing through websites like CareerBuilder, Monster, Indeed, SimplyHired, and JobsInEachState.com. You can also check your local papers or do a general web search for your area for Administrative and clerical jobs. Recruitment agencies are a great way to find administrative work. Some agencies will even provide classes in learning certain software, such as word processing and spreadsheets, and can also provide testing in your skills that they can show potential employers.

Though the outlook for administrative jobs is in a decline, with the exception for the need for medical secretaries, administrative assistant work is a great way for new applicants looking to enter the job market and gain experience.

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7,840 Clerical Jobs & Opportunities
  • Administrative Assistant - COVID Testing

    Posted: 7 days ago Madison, WI, USA

    Maxim Staffing Solutions is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The ...

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  • Administrative Assistant II

    Posted: 2 days ago Lancaster, TX, USA

    Administrative Assistant II Description Completes a variety of clerical, administrative, and secretarial duties to support line and/or staff management and in some cases a team of professional staff ...

    • Industry: Business
    • Hiring Company: Volt
    • Salary Type:
    • Salary Annual Range: -
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  • Administrative Assistant (Physician Clinic Operations)

    Posted: yesterday Decatur, IN, USA

    Responsibilities may include, but are not limited to: screening calls, managing the Directors calendar, performing clerical and administrative duties, preparing reports, contacting and coordinating ...

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  • Temporary Clerical Support

    Posted: 7 days ago Longview, TX, USA

    A Longview apartment complex is needing temporary clerical/receptionist support for the next 2 weeks Work 9-6 Tuesday-Saturday and the following week *Receptionist or leasing experience is needed ...

    • Industry: Business
    • Hiring Company: Kelly Services
    • Salary Type: hourly
    • Salary Annual Range: $22,000.00 - $22,000.00
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  • Clerical Support - part time evenings

    Posted: yesterday Middletown, CT, USA

    Kelly is currently recruiting for a part time client-focused, clerical assistant to support our customer, a leader in international freight shipping. This is a temporary to hire opportunity! Evening ...

    • Industry: Business
    • Hiring Company: Kelly Services
    • Salary Type: hourly
    • Salary Annual Range: $31,000.00 - $31,000.00
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  • Clerical ASsociate

    Posted: 16 hours ago Tampa, FL, USA

    As a clerical associate, you will:-Receive inbound courier mail and pre-register documents in TPS back office system.-Review system pre-registration and verify breakdown of documents received against ...

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  • 2nd Shift Clerical Associate

    Posted: 7 days ago Monroe, LA, USA

    Robert Half Strategic Accounts is currently staffing a Clerical Associate with one of our fortune 50 banking client in Monroe, LA! As a Clerical Associate you will perform basic clerical duties which ...

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  • Clerical Support

    Posted: yesterday Honolulu, HI, USA

    Clerical Assistant to work on a long term project located at the Honolulu Airport. Note that the duration may be extended, or may end sooner, with no guarantees. Contract has been 2 years and 3 ...

    • Industry: Business
    • Hiring Company: Aerotek
    • Salary Type: yearly
    • Salary Annual Range: $25,042.00 - $30,444.00
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  • Clerical Support Customer Service (33760)

    Posted: 8 days ago Clearwater, FL, USA

    Clerical Support and Customer Service - Clearwater, FL * NO SALES! * Full Time and Bilingual (Arabic or Spanish) and non Bilingual * Work in a unique call center environment with various vendors and ...

    • Industry: Business
    • Hiring Company: RemX
    • Salary Type:
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  • Clerical (27701)

    Posted: 7 days ago Durham, NC, USA

    Westaff is currently recruiting in the Durham, NC area Bilingual (Spanish & English) Clerical Position 1st shift 8AM-5PM Monday - Friday Base hourly rate: $14-$15 per hour depending on experience ...

    • Industry: Business
    • Hiring Company: Westaff
    • Salary Type: hourly
    • Salary Annual Range: $28,000.00 - $30,000.00
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  • Clerical Support (59601)

    Posted: 17 days ago Helena, MT, USA

    Clerical experience * Clean Background Don't hesitate- apply with us NOW! Military & Veterans encouraged to apply None

    • Industry: Business
    • Hiring Company: Westaff
    • Salary Type: hourly
    • Salary Annual Range: $30,000.00 - $32,000.00
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  • Clerical Office Worker

    Posted: 9 days ago Hartsville, SC, USA

    Kelly Services is now hiring an Office/Clerical worker at a light industrial company located in Hartsville, SC! If you have clerical experience, and have worked in a light industrial setting, please ...

    • Industry: Business
    • Hiring Company: Kelly
    • Salary Type: yearly
    • Salary Annual Range: $22,998.00 - $29,438.00
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  • Clerical

    Posted: 1 year ago Lincoln, AL, USA

    Clerical Elwood Staffing is Now Hiring for a great Clerical Associate in Lincoln, AL. Do you have a great positive attitude, skills in Microsoft, and work well with little supervision? Apply Today

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  • Operations Clerk

    Posted: 14 days ago Meridian, ID, USA

    Performs a variety of routine clerical duties for the functional area. PRIMARY RESPONSIBILITIES OF ALL LEVELS: * Verifies member documents are complete and accurate. * Discrepancies are noted and ...

    • Industry: Business
    • Hiring Company: Volt
    • Salary Type: hourly
    • Salary Annual Range: $28,500.00 - $28,500.00
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  • Clerical Support Specialist

    Posted: 21 days ago Huntington, WV, USA

    Manpower of WV is seeking a Clerical Support Specialist for an employer in the Huntington, WV area. This is a long term temporary opportunity beginning July 6, 2020 - November 20, 2020. Schedule

    • Industry: Business
    • Hiring Company: Manpower
    • Salary Type: yearly
    • Salary Annual Range: $21,975.00 - $28,893.00
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  • Receptionist/Clerical Assistant

    Posted: 22 hours ago Troy, MI, USA

    Assists in typing, faxing, copying; monitors service activity logs and chart integrity. Attends team meetings, takes meeting notes and participates in supervision and training as well as internal ...

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  • Clerical, Part-Time

    Posted: 5 months ago Ashburn, VA, USA

    This is general clerical and secretarial work performed in a school. Responsibilities An employee in this class performs routine to varied office operations requiring general office skills

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  • Administrative Assistant

    Posted: 15 days ago Hot Springs National Park, AR, USA

    The Administrative Assistant is expected to perform a variety of clerical and administrative duties that support Key Players and CAREGivers in order to provide the highest quality service to clients

    • Industry: Business
    • Hiring Company: Home Instead
    • Salary Type: yearly
    • Salary Annual Range: $24,420.00 - $35,559.00
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  • Administrative Assistant

    Posted: 14 days ago Provo, UT, USA

    Provide clerical support to other departments. * Compile, transcribe, and distribute minutes of meetings. * Review operating practices and procedures to determine whether improvements can be made in ...

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  • Administrative Assistant

    Posted: 15 days ago Anchorage, AK, USA

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers ...

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  • administrative assistant

    Posted: 2 days ago Livingston, LA, USA

    Perform word processing assignments, filing and related clerical duties. * Process all necessary paperwork in preparation for auction day, securing necessary approvals. * Conduct research of a ...

    • Industry: Business
    • Hiring Company: Aerotek
    • Salary Type: yearly
    • Salary Annual Range: $22,645.00 - $32,975.00
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  • Administrative Assistant II

    Posted: 13 days ago Livonia, MI, USA

    Hours: 8:00am to 12:00pm 18/hr The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced ...

    • Industry: Business
    • Hiring Company: CorTech LLC
    • Salary Type: yearly
    • Salary Annual Range: $31,142.00 - $43,599.00
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  • Admin-Clerical - Project Coordinator III

    Posted: 7 days ago Kalamazoo, MI, USA

    Admin-Clerical - Project Coordinator III Kalamazoo, MI USA Desired Start Date:7/27/2020 Duration:18 months Hrs/Wk:40.00 Job Description: Team Leader (TL) Drug Product (DP) Filling This position is a ...

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  • Receptionist, Part Time Weekend Days- Needs Assessment

    Posted: 23 days ago Rockville, MD, USA

    ... clerical and other support services as directed. Responsible for processing physician orders, communication, and other general duties. If you want to make a difference in someone's life every day ...

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  • Administrative Assistant

    Posted: 2 days ago Waunakee, WI, USA

    You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and other formal documents * Plan and schedule appointments and ...

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